Study Notes on Chapter 9: Report Writing

Introduction

• A report is an official document that presents information and evidence on a specific event, issue, or subject.
• It is concise and written for a defined purpose and specific audience.

Types of Reports

1. Newspaper Reports: Accounts of current events and happenings.
2. Magazine Reports: Accounts of specific events such as fashion shows or school annual days.
3. Formal/Official Reports: Complex documents for important projects or proposals.

Format of Various Reports

1. Newspaper Reports:
   • Title/Headline
   • By (name of author)
   • Place, date
   • Body of the report
2. Magazine Reports:
   • Title/Heading
   • By (name of author)
   • Body of the report
3. Formal/Official Reports: Format 1:
   • Heading
   • To:
   • From:
   • Date:
   • Subject:
   • Introduction
   • Main Body
   • Conclusion
   • Recommendations
   • Bibliography/ReferencesFormat 2:
   • Title page
   • Table of contents
   • Summary
   • Introduction
   • Findings
   • Conclusions
   • Recommendations
   • Bibliography/References

Points to Remember

1. Reports are objective, based on facts and data.
2. Consider the target audience when structuring the report.
3. Avoid personal pronouns in reports.
4. Use passive voice for newspaper and magazine reports, active voice for official reports.
5. Past tense is commonly used.
6. Use clear, concise language and avoid irrelevant information.
7. Avoid technical jargon, or include a glossary if necessary.
8. Organize information logically and coherently.
9. Proofread the report for accuracy and grammar.

Steps in Report Writing

1. Understand the purpose of the report.
2. Gather and select relevant information from reliable sources.
3. Organize the content logically and coherently.
4. Analyze the material critically before writing.
5. Write the report, being clear and concise.
6. Review and redraft the report for clarity and relevance.
7. Pay attention to the presentation, sequencing, and accuracy.
8. Check for errors in spelling or grammar.

Note: Report formats may vary based on organizational requirements and specific report types.